- Office 365 Mac Outlook Setup
- Send Outlook Out Of Office Reply Messages On Windows And MAC ..
- How To Setup Out Of Office Response In Outlook 365 For Mac 2017
- How To Setup Out Of Office Response In Outlook 365 For Mac Free
In Office 365, when a sender send an email to the user who have auto reply set up, this sender will only get one auto reply email no matter how many emails he has sent to this user. To set the auto reply for the shared mailbox, follow the steps below: 1. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result. Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. Nov 10, 2019 If your email account is a Microsoft Exchange account (you can set up an Outlook.com account as an Exchange account in Outlook), you can set up an out of office auto-reply directly on the server. Follow these steps for Outlook 2019, 2016, and Outlook for Microsoft 365. Select File Info. Select Automatic Replies.
Microsoft Outlook is a daily-based emailing application for the users throughout the world. Exchange of emails is quite frequent in this application. Sometimes, instead of accessing multiple accounts for communication between teams, professionals and business collaborators, making communication through a single platform is easier for the user. For that reason, mailboxes of other email accounts like Office 365, Gmail can be configured within Outlook account for ease of exchange of data in the form of emails. This configuration would allow accessing the configured account mailbox and also enables performing send/receive actions through Outlook platform.
The manual configuration method of other different email accounts in Outlook is almost similar, though the main focus would be configuration of Office 365 account in Outlook (specifically for Outlook 2016 and Outlook 2013).
Manual Configuration of Office 365 Account in Outlook 2013
If you want to configure Office 365 account in Outlook 2013 version, you need to perform the following given steps in a sequential manner carefully.
- Press Windows with R alphabet and type Control Panel in the box. Click OK to open it.
- Click Mail option in the Control Panel.
- The Mail Set-up page will get opened. Here, click on Show Profiles option.
- Within Mail page, click on Add option to add a new profile for account.
- Now, enter the new profile name and click on OK.
- In Add Account page, select the option Manual setup or additional server types and then click on Next.
- Select the option Microsoft Exchange Server or compatible service and click on Next.
- Type outlook.office365.com against the Server option; provide your Office 365 account email address against User name. Select the checkbox if you want to access mail when Outlook is in offline mode. Click on More Settings option.
- Select the Security tab. uncheck the option Encrypt data between Microsoft Outlook and Microsoft Exchange, also uncheck Always prompt for logon credentials, select Anonymous Authentication option under Logon network security.
- Now, navigate to the Connection tab on the same page. Select the checkbox Connect to Microsoft Exchange using HTTP and then click on Exchange Proxy Settings option. In the opened Microsoft Exchange Proxy Settings page, type outlook.office365.com under Use this URL to connect my proxy server for Exchange field. Select the checkbox saying Connect using SSL only. Then select the checkbox Only connect to proxy servers that has this name in their certificate and type msstd:outlook.com. Select the both checkboxes options for fast and slow networks. Under Use this authentication while connecting to my proxy server for Exchange option, select Basic Authentication option and click on OK.
- Click on OK. In Add Account window, click on Next.
- In the pop-up asking for Office 365 credentials, provide the user name and password. Then click on OK.
- Finally, click on Finish.
You can decide to set this created profile as default b selecting Always use this profile option or get a prompt to use this profile within the Mail window. - Hence the Office 365 account is configured with Outlook application and will be active after some time.
Manual Configuration of Office 365 Account in Outlook 2016
Now, let us understand the configuration of Office 365 in Outlook 2016 version. You need to follow the same steps from 1 to 6. Then follow these steps:
- After choosing Manual setup or Additional Server types option, the Add Account page will get opened. Here, select the Office 365 option, enter the email address of the account and click on Next.
- After a while, autodiscover.xml window will get opened. Provide the Office 365 credentials like user name, password and click on Next.
- The next page will be displaying that configuration of Office 365 account in Outlook is successful. Click Finish to complete the configuration process.
In both the cases, once the configuration is setup, open your Outlook application. There you will be able to see the added Office 365 account mailboxes and perform the mail communication from there continuously. Other than this, a user can configure Exchange Server account, IMAP server accounts like Gmail, Yahoo, etc. Though it will take some time for the configuration to setup, but the process is feasible and does not require any great efforts.
If you want to move Office 365 mailboxes permanently to Outlook platform, then try the most prominent Office 365 to PST migration software. It readily moves only the desired mailboxes data through various smart filters and performs the complete process within minimum steps. All versions and plans of Outlook and Office 365 are supported by this advanced automated tool.
Final Words
There is provision of manually configuring of accounts like Office 365 to Microsoft Outlook with slight differences for different versions. Manual setup feature allows for the configuration and then ultimate access to the emails within that account in Outlook application.
Last Updated: October 2019
Applicability: Office 365 / 2019, 2016, 2013. Windows and macOS.
Here’s a question we got from Dorothy:
Hello! i work as a travel agent and my availability is of utmost important to my customers. Every now and then, i am away from office due to vacations, and i would like to ensure my customers are aware of that and stuff doesn’t fall through the cracks. In the past, I used to work for a company, and i remember that there was a trick to set an out of the office auto-responder there. I now work from home and use Outlook.com and Gmail on Microsoft Outlook 2019, is there a way to setup an out of the office rule to notify others that i am away?
Thanks for your good question and good luck with your new business.
![Set Up Out-Of-Office Replies In Outlook 365 | Daves Computer Tips Set Up Out-Of-Office Replies In Outlook 365 | Daves Computer Tips](https://www.giantstride.gr/wp-content/uploads/2019/07/Out-Of-Office.jpg)
You can easily define auto reply texts when out of the office using Rules. In this tutorial we’ll explain how to do that in Windows and then in the macOS. Readers can put this in practice in order to have Outlook reply automatically in case they are away for vacation, or any other leave of absence.
For completeness we have added a short section on how to use Outlook on Exchange to send OOTO replies.
Setting Auto replies on Windows
Using Rules
If you are using Gmail or Hotmail/Outlook.com on Outlook, you’ll need to use Rules to setup your autoresponder.
Please proceed as following:
- Open Outlook.
- First off, define an Outlook message template that will be sent when absent. This post has all information you need to setup your template.
- Next, in the Email tab, hit on the Rules button.
- Select Manage Rules and Alerts.
- The Rules Wizard will open up.
- Hit the New Rule… button
- Then select Apply rules on emails i receive.
- Hit Next.
- Specify is you would like to have this out of the office rule apply to specific emails.
- Hit Next if you want the rule to apply to all incoming messages.
- Now check the Reply using a specific template rule.
- In the lower pane hit the specific template link.
- Browse your computer for the email template you defined in the first step of this tutorial.
- Note: The templates are saved as oft files.
- Once found your template, highlight it and hit Open.
- Hit Next.
- Define any exceptions to your rule as needed.
- Hit Next.
- Provide your rule a meaningful name, as shown below
- When done, hit Finish.
Deactivating rules
Note: Please remember that you’ll need to deactivate your rules when back from your vacations or leave of absence; otherwise your automatic emails will continue to be sent.
If you want to disable your replies, proceed as following:
- Open Outlook
- Hit Rules
- Hit Manage Rules and Alerts
- Uncheck any rules that you would like to deactivate.
- When done, hit Apply.
Using Exchange
If your company is using an Exchange Server, then the configuration process is very simple:
- Open Outlook.
- Hit File.
- Now hit the Automatic Replies button (note that you’ll need to be connected to Exchange to set those up).
- Now define your auto reply for senders inside an outside your organization.
- Hit OK when done.
Out of the office replies on MAC
If you are on macOS then the process is fairly simple, here are the steps:
- Open Outlook for macOS
- From the upper bar, navigate to Tools and ten choose Rules.
- The Rules dialog will open up.
- If you are using Gmail or Outlook.com/Hotmail, highlight IMAP in your left hand side.
- Hit on the + sign at the bottom of the dialog.
- Define your Rule name:
- In the Do the Following section select Reply and then hit the Reply Text… button.
- Now go ahead and define your out of the office reply text as shown below
- When done, hit OK.
- Check the “Do not Apply” and “Enabled” boxes and hit OK. Once back from your vacation remember to uncheck the Enabled button to deactivate the rule.
- You’ll rules dialog will look as following. Every incoming email will be automatically responded by Outlook.
More readers questions
Multiple auto replies for one mailbox
We were asked whether you are able to set different automatic responders according to who sent the message. That’s possible,as the Outlook Rules Wizrd allows you to condition your email messages by several parameters:
- by people,
- whether you are in the TO or CC,
- whether you are the sole recipient
- Whether specific words show up in the subject or body
- By email importance
Office 365 Mac Outlook Setup
In order to use multiple replies, all you need to do is build different rules and then assign different Outlook reply templates to each. Ralink usb wireless.
How do i know if my auto replies were sent?
Good question, you’ll see your replies showing up as entries in your Outlook sent items folder
Does it work when my PC is off?
This is a very important question – the answer is that the rules you are defining in Outlook are client only, meaning that they will run only when Outlook is running. This is not the case if you are using autoreplies on Outlook on Exchange.
Can i setup an Auto-Forward instead?
Send Outlook Out Of Office Reply Messages On Windows And MAC ..
![365 365](https://www.easytweaks.com/wp-content/uploads/2019/03/Out_of_the_office_reply_MACos.png)
When on PTO / vacation/ holidays or while travelling, you might choose to automatically forward your emails to other people so they are able to respond. You can use the Rules Wizard to define a specific rule to handle that.
Can i add a picture to my auto reply message?
How To Setup Out Of Office Response In Outlook 365 For Mac 2017
On Windows, you are able to add rich text information to your replies, be it links, pictures and even animated gifs. You can also add your signature to all outgoing emails.
How To Setup Out Of Office Response In Outlook 365 For Mac Free
In case of any additional questions, feel free to let us know. Hope it Helps!